Vancouver scanning services company shares how digitization helped streamline operations of a global mining company
Burnaby, BC -- (ReleaseWire) -- 03/20/2019 --Micro Com Systems, a company that specializes in all types of Vancouver scanning services, recently wrapped up a two-year project with one of its largest and longest-running clients, a mining group involved in worldwide exploration, extraction, and processing.
With offices in many countries, managing paperwork and assets had become a considerable challenge. With a long and extensive array of Vancouver scanning services, Vancouver's own Micro Com was brought onboard for two purposes—to digitize a collection of one-of-a-kind documents and to create a comprehensive database with keyword extraction capabilities. For more, go to: https://www.microcomsys.com/vancouver-scanning-services-records-and-database-creation-for-a-large-mining-firm/
Over the years, much of the client's growth occurred through mergers and acquisitions. Every time this happened, the company amassed significant amounts of additional paperwork. Many of these files were one-of-a-kind and irreplaceable. Moreover, while the records were important, they were susceptible to damage (and loss), required significant storage space, and were hard to catalogue and search.
Since this corporation had already used Micro Com's Vancouver scanning services to convert files from 2010-2012, (consisting of 1.3 million letter/legal pages and 155K engineering drawings/maps) they came back for assistance in scanning another significant block of documents. In total, there were over 1800 banker-sized boxes of files, which contained approximately 2.3 million letter/legal pages and 266,000 drawings and maps, many of which were oversized (up to 8-10 feet in length) and would require specialized large format document scanning.
Besides document digitization and organization, this client had a few special requests. As previously mentioned, extensive subjective keyword extraction was required to create a comprehensive database related to the scanned images. It was also requested that key data points be processed into an electronic post-it note and attached to specific pages within the PDF files.
An intricate document numbering schema needed to be developed to assist in tracking all documents throughout the conversion process. Quality checks were conducted on every page and mapped to ensure that the information was complete and suitable for scanning. Some of the types of media were old and challenging—materials such as waxy fax paper and onion skin tracing paper were sometimes used and required special handling. In a few cases, a bit of restoration was required prior to digitization.
To ensure all graphical documents were accurately replicated, equipment was regularly cleaned to prevent dust and dirt from marring digitized copies. Special attention was taken to ensure the final map scans were accurate and clean, as any flaws or marks could easily be mistaken for grid, boundary, or fault lines.
In 1975, Micro Com Systems began offering micrographic services throughout the province of British Columbia. In 1992, they expanded their services to include digital imaging as well as selling scanning equipment and software. Today, they are a resource for businesses and organizations who need to digitize important documentation or outsource tedious tasks like invoice extraction. With more than 50 dedicated team members and a track record for excellence, Micro Com provides demonstrable value while performing the tasks "you don't want to do."
To learn more about digitizing your company's records and archives, contact Micro Com Systems in Vancouver at 604-872-6771.
About Micro Com Systems
Since 1975, Micro Com Systems has been providing local businesses with Document Management Solutions. Their list of products and services includes: Document Imaging & Management, Archival & Book Scanning, Medical Imaging, OCR, Large Format Scanning, Microfilm Scanning, Aperture Card Scanning, Enterprise Report Management (ERM), High Speed Printing, Capture Software, and Capture Equipment.
For more information, please visit https://www.microcomsys.com/ or call (604) 872-6771.
Micro Com Systems
Company website: https://www.microcomsys.com/